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Event Waste Management and Minimisation Plan

This form is for all events across the South Wairarapa District

We want every event to consider managing and minimising waste. It takes around 15 minutes to complete. More information is available on regional event waste and packaging guidelines.

Please note that you must also complete this waste analysis report after your event

Submit this plan at least 30 working days before your event. Attach a simple site plan showing where your waste and recycling stations will be located.

Section 1 – Event details

Event name(Required)

Organisation / group(Required)

Event manager name:(Required)

Phone(Required)

Email(Required)

Start date(Required)

Start time(Required)

Hours

:

Minutes

AM/PM

End date(Required)

End time(Required)

Hours

:

Minutes

AM/PM

Venue name and address(Required)

Is your event on council-owned land?(Required)

Yes

No

Unsure

Event type (check all that apply)(Required)

Outdoor event

Indoor event

Food and drink stalls

Entertainment / performances

Market / festival

Sports or community activity

Other

Please provide details(Required)

Expected attendance

Attendees per day (include staff and volunteers)(Required)

Total attendees across full event (if multi-day)(Required)

Number of food and drink vendors(Required)

Are you receiving help from and/or contracting out any to any events waste management organisation?(Required)

Yes

No

Unsure

Section 2 – Your waste plan

Tell us about the waste your event will generate and how you plan to manage it. Fill in each stream you expect to produce.

Tip: A daytime event generates approximately 1.5 litres of waste per person. A day-plus-evening event generates around 2.25 litres per person. Use this to estimate your total.

Estimated total waste volume/weight

Estimated total (litres or kg)(Required)

Target % diverted from landfill(Required)

Waste streams — how each will be managed

For each stream your event will produce, describe how it will be collected and where it will go.

General rubbish (landfill)

How it will be managed(Required)

Where it will go(Required)

When it will be removed from site(Required)

Recycling (plastics 1, 2 and 5 only; cans; cardboard, paper)

How it will be managed(Required)

Where it will go(Required)

When it will be removed from site(Required)

Glass / bottles

How it will be managed(Required)

Where it will go(Required)

When it will be removed from site(Required)

Food scraps / organics

How it will be managed(Required)

Where it will go(Required)

When it will be removed from site(Required)

Glass (if separate from recycling)

How it will be managed(Required)

Where it will go(Required)

When it will be removed from site(Required)

Other

How it will be managed(Required)

Where it will go(Required)

When it will be removed from site(Required)

Recycling accepted from 1 February 2024: plastics 1, 2 and 5 (clean and empty); glass bottles and jars; aluminium and steel cans; paper and cardboard. By arrangement only: soft plastics.

NOT accepted: polystyrene, lids, aerosols.

Who is supplying and managing waste and recycling bins at your event?(Required)

Contracted waste company (name below)

Privately owned bins

Combination of both

Council-owned bins

Self-managed

Company name(Required)

How many waste and recycling stations will you have?(Required)

How will bins be emptied/managed during the event?(Required)

Bin liners swapped as needed

Full bins swapped for empty bins

Monitored by volunteers/staff

Other

Please provide details(Required)

Section 3 – Reducing waste

Check any actions you will take to reduce waste at your event. Even one or two make a real difference.

Free water refill station(s) on site

Reusable cups, plates or cutlery

Compostable service ware (Recycling not currently available in Wairarapa)

Waste sorting area for back-of-house

Pre-event briefing for vendors on waste and recycling

Bring-your-own cup / container incentive

Post-event waste audit

Other

Please provide details(Required)

Prohibited items: Polystyrene and single-use plastic straws.

How will you let attendees know about waste sorting at your event? (Check all that apply)

Social media / pre-event communications

Bin signage (pictures + words)

Announcements on the day

Staff or volunteers at waste and recycling stations

Other

Please provide details(Required)

If using reusable service ware — how will it be collected and washed?

Section 4 – Litter and site management

Litter management is part of your waste plan. Your council will not service public litter bins inside the event site during your event.

How will litter be collected during and after your event?(Required)

What will you do with public litter bins at the event site?(Required)

Cover them so attendees use the waste stations

Remove them during the event

Leave them in place and have them emptied by the event organiser

Not applicable — no public bins at this site

Where will waste and recycling be stored before collection/removal? (include on your site plan)(Required)

Site plan – please upload here(Required)

Drop files here or

Max. file size: 24 MB.

Site plan – confirm your plan shows:(Required)

Location of all waste and recycling stations

Back-of-house waste and recycling storage areas

Vehicle access route to waste and recycling storage

Food and drink vendor locations

Water refill station(s)

Public litter bin locations

Section 5 – Declaration and submission

By submitting this plan, you confirm the information is accurate, and you will manage your event's waste as described.(Required)

Confirmed

Full name(Required)

Role / organisation(Required)

Date(Required)

Information current as at 14 August 2026

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South Wairarapa District Council

19 Kitchener Street
Martinborough 5711
New Zealand

PO Box 6,
Martinborough 5741
New Zealand

Open: 8:30am – 4:00pm Monday to Friday

Phone: 06 306 9611

Email: enquiries@swdc.govt.nz

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